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Bid opportunities FAQs
What bid opportunities are currently available?
Bids are listed on the Current bid opportunities site. It's the responsibility of bidders to monitor the site.
How do I submit a bid?
Instructions on how to submit a bid are provided on the Submitting bids site. Please ensure that bids and proposals are submitted by the date and time indicated.
Who do I contact for information about bidding on specific goods/services?
Check the list of contacts to find the appropriate Purchasing Officer for a specific good/service.
How do I find out the status of a bid?
Check the Bid status and contract awards page.
As a current provider, do I have to respond to a bid opportunity?
In most cases, yes even if you are a current provider, youre required to respond in order to be considered for a new contract. Your contract term may be about to expire, and the competitive process assists in qualifying providers for the new term. To determine if you need to respond, please be sure to carefully read the competitive document; in some cases, the competitive process is to meet specific needs (e.g. geographical locations or languages).
Who do I contact about information within a bid opportunity?
Please refer to the appropriate bid opportunity section, where the name, phone number, and e-mail of the appropriate contact are provided. In a Request for Proposal, for example, this information is found in Section 1 Instructions to Proponents under Clarification.
Why does WorkSafeBC require so much information for bid submissions?
WorkSafeBC is committed to maintaining a fair, open, competitive supply environment, while obtaining the best value in the interests of our organization, workers, and employers. Because many of the services required are complex in nature, detailed information is necessary for a fair evaluation. If you have questions or require clarification about the information requested, please refer to the bid opportunity section, where the name, phone number, and e-mail of the appropriate contact are provided. In a Request for Proposal, for example, this information is found in Section 1 Instructions to Proponents under Clarification.
Do I need to respond to all the questions asked in the bid opportunity?
Yes, its in your best interest to respond with as much detail as possible to all questions, as the information you submit is evaluated and scored according to the evaluation criteria. If you do not provide adequate information, WorkSafeBC will be required to score your response low.
Can I change my bid submission (1) after the submission response date or (2) prior to the submission response date?
- No, all submissions are final.
- Yes, you can send a notice to the appropriate point of contact for that bid opportunity, requesting WorkSafeBC withdraw your original submission. Please refer to the bid opportunity section, where the name, phone number, and e-mail of the appropriate contact are provided. In a Request for Proposal, for example, this information is found in Section 1 Instructions to Proponents under Clarification. You must then submit a revised version prior to the submission response date to ensure your submission is considered for evaluation.
Can I withdraw my bid submission (1) after the submission response date or (2) prior to the submission response date?
- No, all submissions are final. However in a Request for Proposal, for example, an irrevocable clause may be found in the Instructions to Bidder section.
- Yes, you can send a notice to the appropriate point of contact for that bid opportunity requesting WorkSafeBC withdraw your original submission. Please refer to the bid opportunity section, where the name, phone number, and e-mail of the appropriate contact are provided. In a Request for Proposal, for example, this information is found in Section 1 Instructions to Proponents under Clarification.
Can I submit my bid submission via e-mail?
As bid opportunities may differ, please review the individual bid opportunity Submission, Closing, and Delivery clauses. In a Request for Qualification document, for example, these clauses are normally found under Section 1 Instructions to Respondents. They will indicate if an e-mail submission is acceptable.
How can I ensure my bid submission was received (1) prior to the submission response date or (2) after the submission response date?
- WorkSafeBC does not confirm receipt of bid submissions prior to the submission response date. If you submit your submission via courier, your courier receipt can be used to ensure your submission was received.
- After the submission response date has passed and the bidders are known, WorkSafeBC will send a letter to confirm the receipt of each bid submission.
How are submissions evaluated?
Submissions are evaluated according to pre-determined criteria as outlined in the bid opportunity document. For example, this detail can be found in a Request for Qualification document in Section IV Evaluation Process and Criteria.
How long will it take for the bid opportunity outcome to be known?
This is dependent on the complexity of the bid opportunity, and includes factors like the number and location of respondents. WorkSafeBC strives to make outcomes known as soon as possible. Comparable to other organizations, the average length of time from bid closing to the announcement of a Request for Qualification outcome is within six weeks.
Will I be notified of the outcome?
Yes, all respondents will be formally notified of the outcome by a letter or an award of a contract from WorkSafeBC.
If Im unsuccessful, how do I receive more information?
Please refer to the bid opportunity section, where the name, phone number, and e-mail of the appropriate contact are provided. In a Request for Proposal, for example, this information is found in Section 1 Instructions to Proponents under Clarification.
What is the difference between an Expression of Interest (EOI), Request for Qualification (RFQ), Request for Quotation (RFQ), and Request for Proposal (RFP)?
| Expression of Interest | A process used to determine who in the market is available, and who may be interested in providing goods/services. |
| Request for Qualification | A competitive process where requirements for specific goods/services are detailed in a document that seeks responses from providers wishing to qualify to provide those goods/services. It may or may not include pre-determined fees. |
| Request for Quote | A competitive process where the requirements for specific goods/services are detailed in a document that seeks responses on pricing and delivery. |
| Request for Proposal | A competitive document that seeks proposals, solutions, and/or pricing for the delivery of goods/services. |