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Medical Supply Services
Pursuant to section 21 of the Workers Compensation Act, WorkSafeBC introduced a new Medical Supply fee schedule on May 11, 2009.
WorkSafeBC has an agreement with the B.C. government for the supply of goods and services by medical suppliers of the Corporate Supply Agreement (CSA).
WorkSafeBC may also authorize medical suppliers to provide goods and services outside of the CSA. When a worker in B.C. suffers an injury as a result of a workplace accident, WorkSafeBC pays the cost of appropriate product according to the fee schedule.
All medical suppliers providing items to injured workers are deemed to have accepted the fee schedules for the supply of medical items. Medical suppliers are not to charge any fees directly or indirectly to the injured worker who has a claim accepted by WorkSafeBC. Medical suppliers not wishing to accept these terms should not provide services to injured workers.
Medical items can be processed two ways, depending upon whether or not the medical item requires a purchase order (PO) or not. To determine which items require a PO please refer to the fee schedules below.
Medical supplies have been divided into two categories: (1) durable, and (2) disposable. Each has a corresponding fee code. Please see the Medical supply bulletins (PDF 221kb) to assist with future invoicing and address questions that you may have regarding these changes.
Durable medical supplies are items that can withstand repeated use such as wheelchairs, walkers, scooters, or hospital beds. Disposable medical supplies are items that generally are one use items or require refills such as: catheters, oxygen systems, wound dressings, or needles and syringes. Fee codes must be provided when providing quotes or invoices to WorkSafeBC.
Approval process
A WorkSafeBC officer must approve and entitle medical supplies on the Injured Workers Service Plan. Vendors may provide a quote for the cost of the medical supply, using the Supplier/Vendor Quote form for pre-approval.
Billing and fee schedule
To bill WorkSafeBC for your services, include only those fee items outlined in the Durable Medical Supplies (PDF 50kb) and Disposable Medical Supplies (see below) fee schedules. All billing shall quote the appropriate fee item code and may be submitted using the Supplier/Vendor Invoice (PDF 230kb) within 90 days of providing service.
| Fee Code | Disposable Medical Supplies | PO Required? | Examples |
|---|---|---|---|
1100400 |
Disposable Med Supplies - Gloves |
No |
Cotton, Latex non sterile, Latex non sterile powdered, Latex non sterile non powdered, powder free, Latex sterile |
1100401 |
Disposable Med Supplies - Airway Management Supplies |
No |
Cuffed Endotracheal tube, Uncuffed Endotracheal Tube, Pre cut Endotracheal Tube, Tube Stylet, McGill Forceps, Accessories (tape for endotracheal use) |
1100402 |
Disposable Medical Supplies - IV Supplies |
No |
Administrations Sets, Catheter Needle Infusion Sets, Interlink Needleless IV Access Device, Pressure Infusers, Pump Sets, Solutions |
1100403 |
Disposable Medical Supplies - Needles & Syringes |
No |
Needles, Syringes, Sharps Containers |
1100405 |
Disposable Med Supplies - Respiratory Therapy Supplies |
No |
Respiratory Apparatus, Oxygen Bottle Cylinders, Heat Moisture Exchangers, Filters, Masks O2, Cannula Nebulizers, Regulator, Resuscitation Bag and Mask |
1100406 |
Disposable Med Supplies - Urological Supplies |
No |
Catheters, Trays (irrigation trays), Urinary Supplies Accessories (adapter, valve), Bags (leg, drainage, leg bag kit) |
1100407 |
Disposable Med Supplies - Wound Care, Post-surgical |
No |
Band-Aids, Dressings, Tray Dressings, Elastic Bandages Tensor Bandage, Gauze Pads, Gauze Sponges, Gauze Rolls, Tubegauze, Stockinet, Tape Applicators, Adhesives, Sutures |
1100409 |
Disposable Medical Supplies - Ostomy Supplies |
No |
Adhesive skin glue, Applicator wipe protective skin barrier gel, Ostomy flange, Ostomy pouch closed, Ostomy pouch drained, Ostomy powder, Ostomy or urostomy pouch |
1100410 |
Disposable Med Supplies - Feeding Supplies |
No |
Feeding Bags, Feeding Containers, Feeding Pump Assorted Food, Decompression Tube, Mic-Key Tube Gastronomy Tube |
1100411 |
Disposable Med Supplies - Personal Care, Incontinence |
No |
Incontinence Supplies, Diapers, Feminine Hygiene Sanitary Napkins, Personal Hygiene, Wipes, Towels Bibs |
1100467 |
Disposable Med Supplies - Chronic Wound Care – VAC therapy |
No |
Negative pressure wound therapy, applies to canisters, foam, dressing supplies, rental of unit |
1100496 |
Out of Province – Disposable Medical supplies |
No |
|
To check the status of an invoice payment from WorkSafeBC online, go to Check invoice payment status.
Note: Effective September 1st, 2010, the BC government will bill WorkSafeBC directly for the 1% CSA Administration fee (currently known as the MSA-Master Standing Agreement). Therefore, fee code 1100553 should no longer be added to WorkSafeBC invoices by the medical supply providers.
As a service provider or supplier to WorkSafeBC, it's your responsibility to determine if the services and/or goods you supply to our organization are subject to these taxes. WorkSafeBC will be subject to both GST and PST after April 1, 2013.
If you invoice WorkSafeBC for GST or PST, please note:
- If applicable, indicate your GST or PST registration number in the invoice;
- If tax is applicable, the application of GST and PST (after April 1, 2013) will be determined by date of invoice, not date of service;
- The taxes must be indicated per line item on your invoice. The indication can either specify the tax amount or be labeled with a clear "indicator" (e.g., a checkmark) that shows whether GST or PST tax is applied to this line item or not;
- If you do not indicate the tax per invoice line item, but instead include a cumulative tax amount, your invoice will be returned to you unpaid, with an explanatory letter requesting that you correct and re-submit your invoice to reflect appropriately directed tax amounts.
If you have any questions about the invoice requirements noted above, please email PYMTTAXINQ@worksafebc.com. Please note that WorkSafeBC is not able to provide advice regarding the taxability of goods or services, or the application of the GST or PST. For additional or specific information about the taxes, please contact your accountant, a tax professional, or the relevant government agency.
- November 15, 2012 (PDF 73kb)
- August 8, 2012 (PDF 180kb)
- April 2, 2012 (PDF 209kb)
- November 22, 2011 (PDF 91kb)
- October 12, 2011 (PDF 35kb)
- July 16, 2010 (PDF 84kb)
- February 22, 2010 (PDF 27kb)
- December 18, 2009 (PDF 32kb)
- December 8, 2009 (PDF 34kb)
- October 8, 2009 (PDF 221kb)
Inquiries
If you are not sure who the claim owner/case manager is or have questions regarding entitlement, please contact the Claims Call Centre at 1 888 967-5377.
If you have a question regarding the purchase order process, please contact Corporate and Health Care Purchasing at 604 276-3344.
For general payment inquiries, please contact Payment Services at 1 888 422-2228 (toll free).
Please call Health Care Services at 604 232-7787 or toll-free 1 866 244-6404 for further information. Email: HCSINQU@worksafebc.com.