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Medical Supply Services
Pursuant to section 21 of the Workers Compensation Act, WorkSafeBC introduced a new Medical Supply fee schedule on May 11, 2009.
WorkSafeBC has an agreement with the B.C. government for the supply of goods and services by medical suppliers of the Corporate Supply Agreement (CSA).
WorkSafeBC may also authorize medical suppliers to provide goods and services outside of the CSA. When a worker in B.C. suffers an injury as a result of a workplace accident, WorkSafeBC pays the cost of appropriate product according to the fee schedule.
All medical suppliers providing items to injured workers are deemed to have accepted the fee schedules for the supply of medical items. Medical suppliers are not to charge any fees directly or indirectly to the injured worker who has a claim accepted by WorkSafeBC. Medical suppliers not wishing to accept these terms should not provide services to injured workers.
Medical items can be processed two ways, depending upon whether or not the medical item requires a purchase order (PO) or not. To determine which items requires a PO please refer to the fee schedules below.
Medical supplies have been divided into two categories: durable and disposable with corresponding fee codes. Please see the Medical supply bulletins (PDF 223kb) to assist with future invoicing and address questions that you may have regarding these changes.
Durable medical supplies are items that can withstand repeated use such as wheelchairs, walkers, scooters, or hospital beds. Disposable medical supplies are items that generally are one use items or require refills such as: catheters, oxygen systems, wound dressings, or needles and syringes. Fee codes must be provided when providing quotes or invoices to WorkSafeBC.
Approval process
A WorkSafeBC officer must approve and entitle medical supplies on the Injured Workers Service Plan.
Billing and fee schedule
To bill WorkSafeBC for your services, include only those fee items outlined in the Durable Medical Supplies (PDF 33kb) and Disposable Medical Supplies (see below) fee schedules. All billing shall quote the appropriate fee item code and may be submitted using the Generic Invoice - Medical and Health Care (PDF 116kb) within 90 days of providing service.
| Fee Code | Disposable Medical Supplies | PO Required? | Examples |
|---|---|---|---|
| 1100400 | Disposable Med Supplies - Gloves | No | Cotton, Latex non sterile, Latex non sterile powdered, Latex non sterile non powdered, powder free, Latex sterile |
| 1100401 | Disposable Med Supplies - Airway Management Supplies | No | Cuffed Endotracheal tube, Uncuffed Endotracheal Tube, Pre cut Endotracheal Tube, Tube Stylet, McGill Forceps, Accessories (tape for endotracheal use |
| 1100402 | Disposable Medical Supplies - IV Supplies | No | Administrations Sets, Catheter Needle Infusion Sets, interlink Needleless, Pressure Infusers,Pump Sets, Solutions |
| 1100403 | Disposable Medical Supplies - Needles & Syringes | No | Needles, Syringes, Sharps Containers |
| 1100404 | Disposable Medical Supplies - Orthopaedic Supplies | No | Compression stockings, supports, accessories, off-the-shelf prefabricated orthotics. |
| 1100405 | Disposable Med Supplies - Respiratory Therapy Supplies | No | Respiratory Apparatus, Oxygen Bottle Cylinders, Heat Moisture Exchangers, Filters, Masks O2, Cannula Nebulizers, Regulator, Resuscitation Bag and Mask |
| 1100406 | Disposable Med Supplies - Urological Supplies | No | Catheters, Trays (irrigation trays), Urinary Supplies Accessories (adapter, valve), Bags (leg, drainage, leg bag kit) |
| 1100407 | Disposable Med Supplies - Wound Care, Post-surgical | No | Band-Aids, Dressings, Tray Dressings, Elastic Bandages Tensor Bandage, Gauze Pads, Gauze Sponges, Gauze Rolls, Tubegauze, Stockinet, Tape Applicators, Adhesives, Sutures |
| 1100409 | Disposable Medical Supplies - Ostomy Supplies | No | Adhesive skin glue, Applicator wipe protective skin barrier gel, Ostomy flange, Ostomy pouch closed, Ostomy pouch drained, Ostomy powder, Ostomy or urostomy pouch |
| 1100410 | Disposable Med Supplies - Feeding Supplies | No | Feeding Bags, Feeding Containers, Feeding Pump Assorted Food, Decompression Tube, Mic-Key Tube Gastronomy Tube |
| 1100411 | Disposable Med Supplies - Personal Care, Incontinence | No | Incontinence Supplies, Diapers, Feminine Hygiene Sanitary Napkins, Personal Hygiene, Wipes, Towels Bibs |
| 1100467 | Disposable Med Supplies - Chronic Wound Care – VAC therapy | No | Negative pressure wound therapy, applies to canisters, foam, dressing supplies, rental of unit |
| 1100496 | Out of Province – Disposable Medical supplies | No |
How does the CSA Administration fee apply?
- The total amount of the CSA 1% administration fee that is applied to each applicable item is summarized on each invoice under fee code 1100553. The CSA fee should be shown as a separate line item on quotes and invoices. zzz
- Applicable taxes are not to be included in the calculation of the 1% amount.
- The 1% fee applies to all equipment, associated parts and accessories. It does not apply to repairs, labour, or rental or purchase of pre-owned equipment.
- Power wheelchairs (batteries included)
- Wheelchair tilt/recline systems
- Manual wheelchairs (standard and custom)
- Power scooters (batteries included)
- Wheelchair seating systems
- Ambulatory aids (walkers)
- Bathroom aids (commodes/safety/transfer)
- Hospital beds/mattresses
- Lifting devices/slings
- Therapy equipment (balls, mats, etc.)
- Alternate positioning device (standing frames)
GST and PST exempt
Services purchased are for the use of, and are being purchased by, the WCB of B.C. and are therefore NOT subject to the Goods and Services Tax.
Inquiries
If you are not sure who the claim owner/case manager is or have questions regarding entitlement, please contact the Claims Call Centre at 1 888 967-5377.
If you have a question regarding the purchase order process, please contact Corporate and Health Care Purchasing at 604 276-3344.
For general payment inquiries, please contact Payment Services at 1 888 422-2228 (toll free).
Please call Health Care Services at 604 232-7787 or toll-free 1 866 244-6404 for further information. E-mail: HCSINQU@worksafebc.com.